Bespoke Build Intake

This form gathers everything needed to build a custom version of the Kindling Commons framework for your practice. You already know how the app works — use it as a reference as you complete each section. The questions map directly to its architecture.

Take your time. Notes fields are included throughout — use them freely. If you're not sure about something, say so; a question mark is more useful than a guess. When you're done, click Download Responses at the bottom to save a JSON file and send it to David.

Nothing is submitted online. All data stays in your browser until you download it.

01 Identity & Brand Name, colour, voice

In the Kindling Commons this is the header bar, the logo, the colour palette, and the overall feel. Think about how your brand should land for your clients when they first see the tool.

Product name what the tool is called

Tagline one sentence under the name

Logo / icon describe it or note that you'll supply a file

Primary colour hex code if you have one

Accent colour secondary / highlight

Brand voice how should the tool speak to your clients?

Warm & direct Formal & professional Playful & creative Clinical & precise Other — see notes

Brand notes anything else about identity, fonts, existing guidelines

02 Vocabulary Renaming the core concepts

The Kindling Commons uses Strand, Loom, and Weave as its core metaphor. Your tool needs its own language. Below are the concepts — give each one the name that fits your practice. Leave blank if the default works fine.

Strand → an individual practice or exercise

Strand Bank → the browsable library

Loom → the journey framework / arc

Weave → the designed output / plan

Day Planner → the scheduling tool

Day → the unit of time being scheduled

Rhythms & Rituals → repeating practices across all sessions

Sparks → quick-reach energiser/check-in resource

Facilitator guide → the exported document

The Commons → saved programmes section

Vocabulary notes

03 Coaching Frameworks The equivalent of Looms

In the Kindling Commons, Looms are the journey arcs — WTR Spiral, Rite of Passage, Theory U etc. Each has phases. Your tool needs at least one framework with named phases. Add as many as you offer.

For each framework: give it a name, a short description, and list its phases in order. For each phase, give its name and a one-line aim. The more specific you are here, the better the build.

Frameworks notes

04 Practice Types / Categories The equivalent of WTR, SONG, CfL etc.

Each strand type in the Kindling Commons has a circular icon, a colour, and a short description that appears in the type info pill. In your tool, these are the categories of practice. What are they? Add as many as you need.

Types notes

05 Practice Database The equivalent of the Strand Bank

The Strand Bank is powered by Airtable. Each strand has: Name, Type, Description, Facilitator notes, Duration min/max, Phase tag, Skill level, Care level, Reflection questions, Contributor/attribution. Your practice database needs the same structure — you populate it in Airtable.

Do you have your practice database ready?

Yes — complete and ready to import Partially — some practices documented No — need to build it David will create it from our sessions

Approximate number of practices best guess

Where does your content come from? tick all that apply

My own developed methods Named established models (GROW, ACT, etc.) Licensed from training body Public domain / widely shared Co-developed with colleagues

Attribution requirements any methods that need crediting?

Practice database notes

06 Session Structure The equivalent of the Day Planner

In the Kindling Commons, the Day Planner schedules practices into days with clock times, meals and breaks. In your tool, this becomes the session planner. Think through how your sessions are structured and what the planner needs to show.

Typical session length

Typical programme length

Do you need clock times in the session planner?

Yes — I plan session activities by time No — sequence order is enough Both — optional

Do you need a between-sessions scheduler?

Yes — homework / integration tasks between sessions are central Sometimes — it's one part of the plan No — everything happens in session

Standard session building blocks the equivalent of Breakfast, Lunch, Dinner blocks

Client-facing or coach-facing?

Coach only — client never sees the tool Both — coach designs, may share view with client Client-facing — client interacts with the tool

Session structure notes

07 Client & Programme Information The equivalent of Intentions & Group Info

In the Kindling Commons, the Intentions dropdown captures: Who is this for? What do they need? What do we hope for? Any other notes. In your tool, this is the client intake / programme setup. What questions do you need answered before designing a programme?

Does the tool need a client name / ID field?

Yes No — anonymous is fine Reference code only (privacy)

Programme intake questions list the questions you need answered before designing — one per line

Do you need a participant / group size field?

Individual coaching only Group coaching — need participant count Both individual and group

Any other programme-level fields needed?

08 Recurring Practices The equivalent of Rhythms & Rituals

Rhythms & Rituals in the Kindling Commons are practices that run through every day — a morning meditation, a daily check-in. In your tool, these would be practices that appear in every session, or recurring homework. Do you have these?

Do you use recurring practices across all sessions?

Yes — some practices anchor every session Sometimes — depends on the client No — each session stands alone

Examples of recurring practices if applicable

What do you call these? if you have a name for them in your practice

09 Quick Resource Deck The equivalent of Sparks

Sparks in the Kindling Commons are 43 energisers and icebreakers — a quick-reach resource separate from the main practice bank. In your tool, this might be check-in questions, quick exercises, journalling prompts, or in-the-moment interventions.

Do you want a quick-reach resource deck?

Yes Maybe — tell me more No — the practice bank is enough

What would go in it? if yes or maybe

Do you have this content ready?

Yes — ready to provide Partially No — would need creating Not applicable

10 Care, Ethics & Safeguarding The equivalent of the Care Hub

The Kindling Commons has a Care Hub — somatic practices, trauma-informed guidance, and traffic-light skill/care indicators on every card. Your tool may need something similar, or something quite different, depending on your client population.

Do you need skill/experience level indicators on practices?

Yes — some practices require more experience No — all users are qualified coaches

Do you need care / risk level indicators?

Yes — some practices need careful holding No — risk is consistent across practices

Do you need a Care Hub / resource section for coaches?

Yes No

What would go in it? supervision links, ethics guidelines, CPD resources, referral protocols…

Disclaimer requirement does the tool need a disclaimer about coaching vs therapy?

11 Export & Output The equivalent of the Facilitator Guide

The Kindling Commons exports a formatted HTML facilitator guide — loom summary, intentions, phases with practice notes, day plan. In your tool, this becomes the coaching plan or session guide. Think carefully about what it needs to contain and who reads it.

Who is the exported document for?

Coach reference Client handout Supervisor / line manager Commissioning organisation

What must the exported document include? one item per line

Do you need a separate client-facing version?

Yes — a version with less coach detail No — one document is enough Not now — maybe later

Export notes

12 Team & Access Who uses the tool

Number of coaches using the tool

Launch timeline

Access model

Shared password (simple start) Individual logins needed from day one Clients also need access

Do coaches need to share programmes with each other?

Yes — team collaboration is important No — each coach works privately Optional — coaches choose

Who manages the Airtable content database?

Me / my team David manages it Shared responsibility

Preferred hosting / domain

Technical notes

13 Anything Else Things that don't fit above

Features you definitely want things you loved in the Kindling Commons

Features you definitely don't want

Anything that needs to work differently from the Kindling Commons

Questions for David

Your contact details name, email, how to reach you

Ready to download?

Click below to download your responses as a JSON file. Send that file to David — along with any existing content, spreadsheets, or documents — and we'll get started on the build scoping.

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